Paylocity’s payroll solution, being designed for medium-sized businesses in the US, has also been enhanced via user input to be compatible with the trucking and logistics industry. As with the rest of the suite, Paylocity offers such companies automation and compliance tools that simplify payroll for fleets of all sizes. It supports complex pay structures such as mileage-based and per diem pay while seamlessly integrating with broader HR and time-tracking modules.
These have given me insight and knowledge on the needs of business owners and the solutions that are available for them in the market. PCS TMS for Carriers is the total package, with integrated trucking accounting features that speed up the invoicing process and ensure accuracy. (At PCS, we like to say we’re the “QuickBooks for trucking,” but our software does so much more than accounting). For carriers, accuracy and efficiency in the invoicing process is important for ensuring timely payments and steady cash flow. If QuickBooks is slowing you down due to lack of functionality, it’s time to look at some QuickBooks alternatives that are specific to the transportation industry. QuickBooks can’t break down your revenue, expenses, or profitability into trucking-specific categories.
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For more information about ADP Run’s plan options, including some of the features included in each plan, see the list below. With ADP, you have to call its sales team to discuss your requirements and request pricing details. In the quote we received, a 25-employee business under its starter Essentials plan will be charged $2.23 per employee, per weekly pay run, plus a $40 base monthly fee. It doesn’t charge for setup, plus it works with SimplyInsured for employee health benefits and Mineral for expert HR support. This is in contrast to TruckLogics, which doesn’t offer benefits plans and lacks HR features.
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That’s why I tested and reviewed these platforms, placing my focus on financial control, fleet operations, and cost tracking. If you’re looking for trucking accounting software that simplifies your close, boosts accuracy, and keeps your finance team moving, this list will point you in the right direction. QuickBooks offers a variety of reports that can help you analyze your financial data. You can generate profit and loss statements, balance sheets, and cash flow statements to get a better understanding of your company’s financial health.
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It has multiple payroll packages with a wide range of payroll and HR features to support trucking companies as they grow. It even offers professional employer organization (PEO) services if you need expert assistance in handling HR administrative tasks without expanding your in-house HR team. Gusto ranks No. 1 on our lists of the best online payroll services and leading payroll solutions. It is also one of our recommended payroll services for trucking companies because it can manage pay processes for both driver and non-driver staff at reasonable rates.
Axon: Best for Midsize & Large Fleet Operations
- While QuickBooks Payroll offers standard hourly or salary-based calculations for QuickBooks Online users, trucking companies often require payroll calculations based on miles driven and loads delivered.
- Features include maintenance scheduling that keeps your vehicles in top condition.
- Up-and-coming vendor in the trucking payroll space, with years of experience on pure trucking management software.
- It helps you track revenue and expenses per truck, optimizing routes and identifying profitable customers.
While useful for profit and loss statements, it doesn’t offer detailed insights for smarter business decisions. After a load has been delivered, your back office typically has to gather all the details again to create invoices, pay drivers, and close your books. In fact, some of our clients save a full day of work each week that would have been spent on invoicing. Once the load information is entered, no one needs to reenter it again—whether for invoicing, payroll, or tax filings.
- While it can accommodate businesses of any size, it is particularly well-suited for small to medium-sized companies.
- We struggled with the performance review section, but I believe this is now being worked on in the backend by our L&D team.
- The QuickBooks accounting platform can help to provide same-day direct deposits to drivers, manage health benefits & workers comp, create customizable payroll reports, generate stubs, and much more.
- Some are general bookkeeping tools, while others are full-on trucking management systems.
Below are my detailed summaries of the best trucking accounting software that made it onto my shortlist. My reviews offer an in-depth look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you. This comparison chart summarizes pricing details for my top trucking accounting software selections to help you find the best one for your budget and business needs. The first step in using QuickBooks for your trucking company is to set up your account.
However, I found its pricing to be a drawback since the costs aren’t publicly available on the provider’s website. From the “invoice” or “expense” screen in TruckingOffice, locate the QuickBooks connector button, and the transaction will be recorded automatically in QuickBooks Online. Axis is a trucking command center with all the features you’d need to run a trucking business smoothly, although payroll is offered as an add-on. Unlike competing solutions that often require extensive training, Truckbase’s intuitive design allows users to become proficient quickly. This user-friendly approach is complemented by its highly praised customer support, which offers customized and hands-on onboarding to ensure a smooth transition and continuous support.
While payroll is handled via integrations, the platform offers dispatching, invoicing, settlements, truck tracking, and more. For trucking companies, managing cash flow effectively is not just about maintaining liquidity but also about enabling growth and stability. QuickBooks offers a robust and user-friendly solution to manage finances seamlessly. By harnessing its full potential, trucking businesses can gain better control over their finances, make informed decisions, and steer towards a path of sustainable growth and profitability. You can absolutely use two pieces of software, but one is always better when it comes to running a business.
This removes one of the most painful tasks for your back-office team—sifting through piles of documentation to find relevant data and reference numbers. When you assign a load, the message will be prepopulated with all the information they need—and dispatchers only have to click send. In our experience, the simplicity of this system significantly improves adoption rates. With Toro TMS, you can simply message delivery instructions to drivers on their phones. In this guide, we explore how bulk haulers can save 60–70% of their time on back-office tasks by using Toro TMS with QuickBooks. Hannah DeMoss is a staff writer for Shoeboxed covering organization and digitization tips for small business owners.
This article aims to answer all of your questions about QuickBooks for trucking business finances. Find out if QuickBooks or its alternatives are right for your trucking business. Leveraging my accounting and bookkeeping expertise, I rigorously assess software using a structured rubric that objectively scores key features while upholding editorial independence. Improving your top end revenue can help you invest in better equipment, add more trucks quickbooks trucking and continue to grow your business.
Toro becomes a single source of reliable information that connects your dispatch team, drivers, and back office. All dispatch data is attached to the order, and Toro automatically populates downstream processes like payroll, invoicing, and financial reports. From there, your entire workflow—from driver pay to customer invoices—will be automatically populated with all of the necessary information. The manual transfer of data between disconnected systems is not just time-consuming but also prone to errors. There’s no one-size-fits-all answer, as the “best” trucker software depends on your specific user needs, budget, and scale. If you have 1-5 trucks, don’t overcomplicate it; you likely can run off of Google Sheets.
QuickBooks is fine for paying regular operating expenses, but it can’t produce a pay settlement containing load details for your drivers. You’ll have to manage your detailed pay settlements and dispatch in Excel or some other program. This is where integrated trucking accounting software can make a big difference. Features include supply chain optimization that enhances operational efficiency.
